I'm a Guitar Teacher. I Built the App I Wished Existed.
After 20 years teaching guitar, I was still losing track of payments, forgetting what I'd taught last week, and rewriting the same emails to every new enquiry. So I built the app I always needed. Turns out every private tutor I knew had exactly the same headaches.
- Always know who's paid, who owes what. No more awkward chasing
- Every lesson, every student, fully recorded. Never forget what you covered
- Build a resource library once, reuse it forever. Stop recreating the same work
- Turn enquiries into students faster. Templates, tracking, no more copy-pasting
30-Day Free Trial · No Credit Card Required · Built by a Teacher, Used Every Day
Getting New Students Takes Time. Here's How to Make it Count.
Every serious enquiry can take 30 minutes to handle properly: reading their message, looking up what you wrote last time, copy-pasting, changing the name, adapting to their level. And after all that effort, they might not even reply.
SkillBill keeps every enquiry in one place and lets you send a personalised response in seconds using templates. You can track every follow-up, log every call, and see exactly how much each new student actually cost you to acquire, so you know whether Bark or that Google ad is actually worth it.
-
Send via WhatsApp, email, or text Personalised in seconds, not 30 minutes
-
Ready-made templates Adapt once, reuse forever, stop starting from scratch
-
See your real cost per student Know if Bark's £10 leads are actually worth it
-
Follow-up reminders So a promising lead never goes cold
Stop Recreating Work You've Already Done
Every worksheet you create, every exercise you write, every video or resource you put together. Handed over and gone. If another student needs the same thing, you're starting from scratch. During lockdown I made over 300 tutorial videos for my students. Without a proper system, that's 300 things I could barely find, let alone reuse.
SkillBill gives every resource its own permanent home. Link videos, worksheets, exercises, coursework, PDFs, whatever you use. Assign them to students, log them against lessons, set homework and track completion. Reuse the same material across as many students as you like. One resource. Infinite students. You'll never recreate the same work twice.
-
Link anything from anywhere YouTube, Google Drive, Dropbox, your own files
-
Reuse resources across students One worksheet, one exercise, many students
-
Set homework and track completion Students know exactly what to work on
-
Find anything in seconds No more digging through folders mid-lesson
Every Lesson Builds on the Last
With 30+ students, there's no way to remember what you covered last week, let alone six months ago. Starting a lesson with "so what did we do last time?" isn't a great look, and it wastes time you're being paid for.
After each lesson, log what you worked on and link the resources you used. Over time SkillBill builds a complete picture of every student's journey: what they've covered, what they're working on, what's next. At the end of a term you can email a student their entire learning history: every topic, every resource, every link, all in one place.
-
Log each lesson in seconds What you covered, what you assigned, what's next
-
Build a complete learning history Searchable, organised, going back as far as you like
-
Email students their progress report Everything they've learned with all links included
-
Works for any tutor Repertoire for musicians, grades and homework for academic tutors
Know Your Students, Not Just Their Names
When you're teaching 30+ people, the details blur. You're pretty sure Jake's got an exam coming up, and you think Sarah mentioned she'd be away in October, but you wrote it on a Post-it that's long gone. And you can't remember if it was Sarah or someone else.
Every student gets their own profile with everything that matters: contact details, lesson history, progress notes, and the personal touches that make a real difference. Log birthdays, kids' names, how they found you, what they do for work. SkillBill even reminds you when a birthday is coming up. Students notice when you remember. It makes you the kind of tutor people stick with for years.
-
Everything about each student in one place Contact details, notes, photos
-
Birthday reminders Never miss a chance to make a student feel valued
-
Away periods and holidays Always know who's off and when they're back
-
Personal notes that actually get used Family, interests, how they were referred
A Calendar That Works the Way You Actually Teach
Google Calendar is fine for meetings, but it knows nothing about your students. It can't tell you who attended, what you covered, or prompt you to rebook. And if you don't log what you taught while it's fresh, three days later it's already gone.
SkillBill's calendar is your complete teaching diary. Mark a lesson as attended and it immediately asks: rebook same time next week? One click and it's done. Then a quick prompt: what did you cover today? Add a title, link a resource, done in 30 seconds. Your history builds itself, lesson by lesson, without you having to think about it.
-
Drag and drop to reschedule Move lessons around in seconds
-
One-click rebooking Attended? It asks if you want the same time next week
-
Quick lesson notes on the spot Log what you covered before you forget
-
See online vs in-person at a glance Colour-coded icons on every event
-
Your whole life in one place Add personal events, gigs, holidays alongside lessons
-
Month, week, day and list views Plus sync to Google Calendar or Apple Calendar
Always Know Who's Paid, Who Owes What, and Prove It
When students pay in different ways: cash after a lesson, bank transfers in advance, block payments for four sessions. Keeping track in a spreadsheet is a nightmare. And when someone falls behind, how do you even bring it up without it getting awkward?
SkillBill tracks every payment against every lesson automatically. Balances update after each session, so you always know exactly where you stand with every student. When I finally set this up properly, I discovered some students were two months behind. I showed them their lesson history, they could see exactly what they'd had, and they paid immediately. No argument, no awkwardness. The records spoke for themselves.
-
Any payment style Cash, bank transfer, advance blocks, whatever they prefer
-
Balances update automatically Deducted after every lesson, no manual maths
-
See every student's balance at a glance Green, clear, or overdue in seconds
-
A full payment history per student Dates, amounts, lessons. Undeniable proof if you ever need it
Try the App a Teacher Actually Built for You
I use SkillBill every day to run my own teaching. Give it a go. I think you'll wonder how you managed without it.
Start Your Free 30-Day TrialBuilt by a teacher. Used by teachers. Every single day.
See All Features